PDF and document remediation services for WCAG and PDF/UA

We remediate documents of all types to meet WCAG and PDF/UA standards, from reports and brochures to forms and training materials. Whether you need one-off remediation or a scalable workflow for ongoing production, we can help.

Quick answer

What is document remediation?

Document remediation is the process of fixing PDFs and Office documents so they meet accessibility standards - primarily WCAG 2.2 and PDF/UA. ExceedAbility remediates reports, forms, brochures, training materials and government publications, adding tags, reading order, alt text, table structure and bookmarks so the document works with screen readers and other assistive technologies.

Making documents accessible to everyone

Digital documents are essential for communication, but inaccessible PDFs and files create barriers for people who use assistive technologies. Our document remediation services ensure your content reaches everyone.

From annual reports and marketing brochures to interactive forms and training materials, we transform documents into fully accessible formats that comply with international standards while maintaining your brand integrity.

Document Types We Remediate

  • PDF Documents

    Reports, brochures, white papers, and publications remediated to PDF/UA and WCAG standards.

  • Microsoft Office Files

    Word documents, PowerPoint presentations, and Excel spreadsheets made accessible.

  • Interactive Forms

    Fillable PDF forms with proper field labels, tab order, and error handling.

  • eLearning Content

    Training materials and course content optimised for screen readers and assistive technologies.

  • InDesign Publications

    Complex layouts and publications with proper reading order and structure.

Our Remediation Process

  1. Document Assessment

    We evaluate your document's current accessibility status and identify all barriers.

  2. Structural Remediation

    Adding proper heading hierarchy, reading order, and document structure.

  3. Alternative Text

    Creating meaningful descriptions for images, charts, and graphics.

  4. Table Accessibility

    Marking up data tables with proper headers and relationships.

  5. Form Remediation

    Ensuring form fields have labels, instructions, and proper tab order.

  6. Quality Assurance

    Testing with assistive technologies and automated tools to verify compliance.

Key Accessibility Features We Add

Document Structure

Proper tags, headings, lists, and reading order for logical navigation.

Alternative Text

Descriptive text for all meaningful images and graphics.

Colour Contrast

Text and backgrounds that meet WCAG contrast requirements.

Link Text

Meaningful, descriptive link text that makes sense out of context.

Language Settings

Document language specified for proper screen reader pronunciation.

Bookmarks

Navigation bookmarks for easy document traversal.

Scalable Solutions

We offer flexible engagement models to suit your needs:

  • One-off remediation for individual documents or small batches
  • Ongoing production workflows for regular document output
  • Template creation so your team can create accessible documents from the start
  • Training and guidance to build internal capability
  • Quality assurance checking for documents your team produces

Common questions about document remediation

Plain answers to the questions buyers ask us most often.

What document types does ExceedAbility remediate?

We remediate PDFs (reports, forms, fact sheets, training materials), Microsoft Word and PowerPoint files, and InDesign source files. We also create accessible Word and InDesign templates so your team can author accessibly from the start.

What standard does document remediation aim for?

Remediation targets PDF/UA conformance and WCAG 2.2 Level AA alignment by default - the standard required by Australian Government accessibility policy. We can also align to specific publication, regulatory or sector requirements on request.

How is document remediation priced?

Pricing is provided based on scope and delivery requirements - typically driven by document count, page count, complexity (forms, tables, charts) and turnaround. We return a fixed-price written proposal after a brief sample review.

Can ExceedAbility remediate large document estates for government agencies?

Yes. Our Document Estate Programme handles whole-of-agency document remediation - sample audit, batch PDF/UA remediation, accessible Word and InDesign templates, and content author training - prioritised by publication reach and issue severity, with sign-off cadence agreed with your team.

Can you train our team to produce accessible documents in-house?

Yes. We deliver role-based training for content authors, designers and publishers covering Word, PowerPoint, InDesign and PDF accessibility - including hands-on workshops on accessible templates, reading order, alt text, table structure and remediation tooling.

Make your documents accessible

Get expert help remediating your documents to meet accessibility standards.

Book a Discovery Call Contact Us Today